Robert J. Dole Senate Papers-Constituent Relations, 1969-1996 | Robert and Elizabeth Dole Archive and Special Collections

By Robert Lay, Catherine Riggs, Hannah Ballard, Jeremy Denham, Jennifer Kirmer, Melissa Morris, Alex Rausch, Margaret White

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Collection Overview

Title: Robert J. Dole Senate Papers-Constituent Relations, 1969-1996

ID: 01/002

Primary Creator: Dole, Robert J. (1923-2021)

Extent: 293.0 Linear Feet

Arrangement: Where materials were originally arranged chronologically, this scheme has been preserved. Otherwise, materials are arranged alphabetically. Because multiple staff members were responsible for tracking constituent correspondence, the Issue Mail sub-series displays three organizational schemes: alphabetical by name, alphabetical by topic, and numerically by a serial number that is referenced in an issue mail index.

Languages: English

Scope and Contents of the Materials

Constituent Relations is a collective term describing those functions of the Senator's office that primarily dealt with the requests of Kansans. This public relations aspect deals with more than just constituent contacts, though. Contacts between the Senator's office and citizens of other states, business leaders, lobbyists, and politicians are also described here. In addition to the 7 series described below, Constituent Relations also contains Senator Dole's casework files. These document the Senator's work on behalf of constituents who have problems with federal agencies. These files have been retained but have not been processed or described in the database. Because of the amount of personal information contained in these records, they are restricted indefinitely. As a unit, the Constituent Relations files illuminate the ways in which the Senator served his constituency and the staff responsible for carrying that workload.

Administrative Information

Repository: Robert and Elizabeth Dole Archive and Special Collections

Access Restrictions: Some materials within the Dole Archive are restricted because of their sensitive nature or because they contain personal or confidential information. These records are protected by federal laws such as the Family Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA). Examples of restricted records are personnel files, medical records, financial records, and any materials containing personal information such as addresses and social security numbers. Restricted materials are identified at the box and/or folder level within the finding aid. Questions about these materials may be directed to the Senior Archivist of the Dole Archives. The casework files in the collection have been retained but are restricted indefinitely. Access may be allowed on a case-by-case basis at the discretion of the Dole Archives and only after a proposal has been reviewed and approved by the University of Kansas Human Subjects Committee.

Use Restrictions: Copyright restrictions apply in different ways to different kinds of materials. Many of the documents and other historical materials in the Archive are in the public domain and may be reproduced and used in any way. Senator Dole has not donated his copyright interest in his papers and other historical materials to the Robert J. Dole Institute of Politics. Permission to publish must be obtained from him or his designee. There are other materials in the library carrying a copyright interest that must be used according to the provisions of Title 17 of the U.S. Code. The Archive issues a warning concerning copyright restrictions to every researcher who requests copies of documents. Although the copyright law is under constant redefinition in the courts, it is ultimately the responsibility of the researcher to properly use copyrighted materials.

Processing Information:

View a full series list of this collection here (PDF will open in a new window): dole_archives_senate_papers_constituent_relations.pdf

Box and Folder Listing

Browse by Series:

[Series 1: Administrative Assistants, 1969-1996],
[Series 2: Form Letters, 1978-1990],
[Series 3: Grants and Projects, 1969-1990],
[Series 4: Issue Mail, 1967-1996],
[Series 5: Military Appointment Files, 1969-1996],
[Series 6: Reference Files, 1969-1995],
[Series 7: Requests for Materials, 1969-1996],
[All]

Series 3: Grants and Projects, 1969-1990

Senator Dole's influence was often sought for development projects in the state of Kansas. Because of this, the administrative personnel kept some brief records about on-going federal and grant funded projects. These are found in the Grants and Projects series. More detailed information about the Senator's involvement in Kansas projects may be found in the Legislative Relations series--those found here represent a selection of projects which received particular attention from Dole's constituency. It includes information about telecommunications projects, health care initiatives, Indian affairs, and construction projects.

Arrangement: These files are arranged alphabetically.

Extent: 2 boxes

Box 74

Folder 28: Canines in Corrections, 1988
Folder 29: Chautauqua County, Community Development Block Grants, 1990
Folder 30: City of Chanute, 1990
Folder 31: City of Colby, 1990
Folder 32: City of Kansas City, Kansas, 1989
Folder 33: City of McCune, 1989
Folder 34: Clara Barton Hospital, 1990
Folder 35: CLASS LTD, 1990
Folder 36: Community Development Block Grant, 1990
Folder 37: Crawford County, Community Development Black Grant, 1990
Folder 38: Elk City Community Development Block Grant, 1990
Folder 39: Federal Assistance Information Requests, 1988-1990

Box 75

Folder 1: Federal Aviation Administration, 1989
Folder 2: Financial Assistance to the Disabled, 1973
Folder 3: Fire, Law Enforcement and Emergency Medical History Museum, 1990
Folder 4: Fox Theatre, Hutchinson Kansas, 1988-1990
Folder 5: Gorham Community Jr/Sr High School Institute, 1989
Folder 6: Handicapped Children's Early Education Program, 1973
Folder 7: Iola Economic Development Administration, 1990
Folder 8: International Trade Council of Mid-America, Inc. - Hungary Proposal, 1990
Folder 9: Juniper Gardens Children's Project, 1973
Folder 10: Kansas City Rebound Center, 1990
Folder 11: Kansas Community Development Block Grant, 1990
Folder 12: Kansas Department of Health, 1990
Folder 13: Kansas Department of Health and Education, 1990
Folder 14: Kansas Department of Health and Environment, 1990
Folder 15: Kansas Diabetes Control, 1990
Folder 16: Kansas Public Telecommunications Service, 1990
Folder 17: Kansas State University - NASA, 1990
Folder 18: Kanza Society, 1990
Folder 19: Larned State Hospital, 1969
Folder 20: Liberal Memorial Library, 1990
Folder 21: Longview Community College, 1990
Folder 22: McPherson Health Care Foundation, 1990
Folder 23: Medical Alternatives, 1990
Folder 24: Mental Health Association of South Central Kansas, 1990
Folder 25: Okinawa Adoption Support and Information Society (OASIS), 1989
Folder 26: River North Apartments, Wichita, 1989
Folder 27: Rural Telephone Service Company, 1990
Folder 28: Santa Fe National Historic Trail [1 of 3], 1987-1990
Folder 29: Santa Fe National Historic Trail [2 of 3], 1987-1990
Folder 30: Santa Fe National Historic Trail [3 of 3], 1987-1990
Folder 31: Smokey Hills Public Television Corporation, KOOD-TV, 1990
Folder 32: Southwest Kansas Education Consortium, 1990
Folder 33: State of Kansas Head Start, 1990
Folder 34: Sterling College, 1990
Folder 35: Thank Yous and Follow Up Letters, 1988-1989
Folder 36: Training Community Paraprofessional Mental Health Workers, 1973
Folder 37: University of Kansas, Alcohol Abuse, 1990
Folder 38: United Tribes of Kansas and Southeast Nebraska, Incorporated, 1990
Folder 39: University of Kansas, Comprehensive HIV/AIDS Managed Care, 1990
Folder 40: Wichita Projects [1 of 2], 1971-1972
Folder 41: Wichita Projects [2 of 2], 1971-1972

Box 336: Oversize

Folder 6: Santa Fe National Historic Trail [1 of 3], 1987-1990