Robert J. Dole Senate Papers-Constituent Relations, 1969-1996 | Robert and Elizabeth Dole Archive and Special Collections

By Robert Lay, Catherine Riggs, Hannah Ballard, Jeremy Denham, Jennifer Kirmer, Melissa Morris, Alex Rausch, Margaret White

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Collection Overview

Title: Robert J. Dole Senate Papers-Constituent Relations, 1969-1996

ID: 01/002

Primary Creator: Dole, Robert J. (1923-2021)

Extent: 293.0 Linear Feet

Arrangement: Where materials were originally arranged chronologically, this scheme has been preserved. Otherwise, materials are arranged alphabetically. Because multiple staff members were responsible for tracking constituent correspondence, the Issue Mail sub-series displays three organizational schemes: alphabetical by name, alphabetical by topic, and numerically by a serial number that is referenced in an issue mail index.

Languages: English

Scope and Contents of the Materials

Constituent Relations is a collective term describing those functions of the Senator's office that primarily dealt with the requests of Kansans. This public relations aspect deals with more than just constituent contacts, though. Contacts between the Senator's office and citizens of other states, business leaders, lobbyists, and politicians are also described here. In addition to the 7 series described below, Constituent Relations also contains Senator Dole's casework files. These document the Senator's work on behalf of constituents who have problems with federal agencies. These files have been retained but have not been processed or described in the database. Because of the amount of personal information contained in these records, they are restricted indefinitely. As a unit, the Constituent Relations files illuminate the ways in which the Senator served his constituency and the staff responsible for carrying that workload.

Administrative Information

Repository: Robert and Elizabeth Dole Archive and Special Collections

Access Restrictions: Some materials within the Dole Archive are restricted because of their sensitive nature or because they contain personal or confidential information. These records are protected by federal laws such as the Family Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA). Examples of restricted records are personnel files, medical records, financial records, and any materials containing personal information such as addresses and social security numbers. Restricted materials are identified at the box and/or folder level within the finding aid. Questions about these materials may be directed to the Senior Archivist of the Dole Archives. The casework files in the collection have been retained but are restricted indefinitely. Access may be allowed on a case-by-case basis at the discretion of the Dole Archives and only after a proposal has been reviewed and approved by the University of Kansas Human Subjects Committee.

Use Restrictions: Copyright restrictions apply in different ways to different kinds of materials. Many of the documents and other historical materials in the Archive are in the public domain and may be reproduced and used in any way. Senator Dole has not donated his copyright interest in his papers and other historical materials to the Robert J. Dole Institute of Politics. Permission to publish must be obtained from him or his designee. There are other materials in the library carrying a copyright interest that must be used according to the provisions of Title 17 of the U.S. Code. The Archive issues a warning concerning copyright restrictions to every researcher who requests copies of documents. Although the copyright law is under constant redefinition in the courts, it is ultimately the responsibility of the researcher to properly use copyrighted materials.

Processing Information:

View a full series list of this collection here (PDF will open in a new window): dole_archives_senate_papers_constituent_relations.pdf

Box and Folder Listing

Browse by Series:

[Series 1: Administrative Assistants, 1969-1996],
[Series 2: Form Letters, 1978-1990],
[Series 3: Grants and Projects, 1969-1990],
[Series 4: Issue Mail, 1967-1996],
[Series 5: Military Appointment Files, 1969-1996],
[Series 6: Reference Files, 1969-1995],
[Series 7: Requests for Materials, 1969-1996],
[All]

Series 2: Form Letters, 1978-1990

The pre-generated response letters used by Dole's correspondents in answering constituent mail are cataloged in this series. These form letters were designed to answer inquiries about specific topics, events, or pieces of legislation.

Arrangement: These files are arranged alphabetically.

Extent: 4 boxes

Box 71

Folder 1: 96th Congress [1 of 5], 1979-1980
Folder 2: 96th Congress [2 of 5], 1979-1980
Folder 3: 96th Congress [3 of 5], 1979-1980
Folder 4: 96th Congress [4 of 5], 1979-1980
Folder 5: 96th Congress [5 of 5], 1979-1980
Folder 6: 97th Congress [1 of 2], 1981-1982
Folder 7: 97th Congress [2 of 2], 1981-1982
Folder 8: 97th Congress [1 of 3], 1981-1982
Folder 9: 97th Congress [2 of 3], 1981-1982
Folder 10: 97th Congress [3 of 3], 1981-1982
Folder 11: 98th Congress [1 of 2], 1983-1984
Folder 12: 98th Congress [2 of 2], 1983-1984

Box 72

Folder 1: 98th Congress [1 of 2], 1983-1984
Folder 2: 98th Congress [2 of 2], 1983-1984
Folder 3: 99th Congress [1 of 3], 1985-1986
Folder 4: 99th Congress [2 of 3], 1985-1986
Folder 5: 99th Congress [3 of 3], 1985-1986
Folder 6: 99th Congress [1 of 5], 1985-1986
Folder 7: 99th Congress [2 of 5], 1985-1986
Folder 8: 99th Congress [3 of 5], 1985-1986
Folder 9: 99th Congress [4 of 5], 1985-1986
Folder 10: 99th Congress [5 of 5], 1985-1986
Folder 11: 100th Congress [1 of 4], 1987-1988
Folder 12: 100th Congress [2 of 4], 1987-1988
Folder 13: 100th Congress [3 of 4], 1987-1988

Box 73

Folder 1: 100th Congress [4 of 4], 1987-1988
Folder 2: 101st Congress [1 of 5], 1989-1990
Folder 3: 101st Congress [2 of 5], 1989-1990
Folder 4: 101st Congress [3 of 5], 1989-1990
Folder 5: 101st Congress [4 of 5], 1989-1990
Folder 6: 101st Congress [5 of 5], 1989-1990
Folder 7: Accessible Arts, Kansas City, 1989
Folder 8: Animals, 1973-1983
Folder 9: Arms Control, 1979-1986
Folder 10: Arts and Humanities, 1978-1979
Folder 11: Banking and Currency, 1979-1986
Folder 12: Budget, 1979-1986
Folder 13: Canadian Custom Harvesters, May 1970 - April 1971
Folder 14: City of Pittsburg (KS), 1989
Folder 15: Civil Rights, 1979-1980
Folder 16: Civil Service, 1978-1986
Folder 17: Commerce, 1979-1986
Folder 18: Communications, 1979-1986
Folder 19: Congress, 1978-1986
Folder 20: Consumer Affairs, 1979-1980
Folder 21: Courts, 1979-1986
Folder 22: Crime and Justice, 1983-1985
Folder 23: Dairy Price Support Raise, February 1971 - May 1972
Folder 24: Defense [1 of 2], 1978-1986
Folder 25: Defense [2 of 2], 1978-1986
Folder 26: Diseases, 1978-1981
Folder 27: Economy, 1978-1985
Folder 28: Energy, 1973-1986
Folder 29: Food and Duty, 1985-1986
Folder 30: Foreign Relations [1 of 2], 1978-1986
Folder 31: Foreign Relations [2 of 2], 1978-1986

Box 74

Folder 1: Governmental Affairs, 1979-1986
Folder 2: Health, 1981-1986
Folder 3: Housing, 1979-1980
Folder 4: Human Rights, 1980-1985
Folder 5: Human Services, 1978-1986
Folder 6: Immigration, 1979-1986
Folder 7: Indian Affairs, 1979-1986
Folder 8: Judiciary, 1985-1986
Folder 9: Kansas, 1979-1986
Folder 10: Kansas Naturalized Citizens, correspondence, 1971
Folder 11: Labor, 1978-1986
Folder 12: Natural Resources, 1978-1986
Folder 13: Political Affairs, 1978-1986
Folder 14: Pollution, 1980-1986
Folder 15: Postal Service, 1978-1986
Folder 16: Public Welfare, 1979-1985
Folder 17: Public Works, 1979-1986
Folder 18: Questionnaire Responses, May- July, 1976
Folder 19: Science and Technology, 1981-1986
Folder 20: Small Business, 1978-1986
Folder 21: Taxes [1 of 3], 1973-1986
Folder 22: Taxes [2 of 3], 1973-1986
Folder 23: Taxes [3 of 3], 1973-1986
Folder 24: Trade, 1983-1986
Folder 25: Transportation, 1978-1986
Folder 26: United Nations, 1979-1986
Folder 27: Veterans, 1979-1986