Robert J. Dole Senate Papers-Office Administration, 1968-1996 | Robert and Elizabeth Dole Archive and Special Collections

By Robert Lay, Catherine Riggs, Jeremy Denham, Jennifer Kirmer, Alex Rausch

Collection Overview

Title: Robert J. Dole Senate Papers-Office Administration, 1968-1996

ID: 01/004

Primary Creator: Dole, Robert J. (1923-2021)

Extent: 9.5 Linear Feet

Arrangement: Where materials were originally arranged chronologically, this scheme has been preserved. Otherwise, materials are arranged alphabetically.

Languages: English

Scope and Contents of the Materials

The Office Administration collection documents the internal operations of Senator Dole's D.C. office and his state offices. It is composed of routine correspondence, procedural memos, employee forms and personnel records. There is little information about policy or legislative matters, nor do they illuminate anything about Senator Dole, himself. Because many of the files contain personal information about Senator Dole's staff members, several files have been restricted. These are noted later in the finding aid and also on the folders themselves.

Administrative Information

Repository: Robert and Elizabeth Dole Archive and Special Collections

Access Restrictions: Some materials within the Dole Archive are restricted because of their sensitive nature or because they contain personal or confidential information. These records are protected by federal laws such as the Family Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA). Examples of restricted records are personnel files, medical records, financial records, and any materials containing personal information such as addresses and social security numbers. Restricted materials are identified at the box and/or folder level within the finding aid. Questions about these materials may be directed to the Senior Archivist of the Dole Archives.

Use Restrictions: Copyright restrictions apply in different ways to different kinds of materials. Many of the documents and other historical materials in the Archive are in the public domain and may be reproduced and used in any way. Senator Dole has not donated his copyright interest in his papers and other historical materials to the Robert J. Dole Institute of Politics. Permission to publish must be obtained from him or his designee. There are other materials in the library carrying a copyright interest that must be used according to the provisions of Title 17 of the U.S. Code. The Archive issues a warning concerning copyright restrictions to every researcher who requests copies of documents. Although the copyright law is under constant redefinition in the courts, it is ultimately the responsibility of the researcher to properly use copyrighted materials.

Processing Information:

View a full series list of this collection here (PDF will open in a new window): dole_archives_senate_papers_office_administration.pdf

Box and Folder Listing

Browse by Series:

[Series 1: Clippings, 1982-1995],
[Series 2: Office Equipment, 1975-1994],
[Series 3: Office Funds/Budget, 1970-1993],
[Series 4: Office Operations and Procedures, 1971-1995],
[Series 5: Office Personnel Files, 1968-1996],
[Series 6: Office Space, 1982-1984],
[All]

Series 4: Office Operations and Procedures, 1971-1995

The series contains routine internal correspondence regarding office space, parking, and other day-to-day procedures.

Arrangement: These files are arranged alphabetically.

Extent: .5 box

Box 4

Folder 11: Administration - General, Correspondence, 1975
Folder 12: Administration - Library of Congress, Correspondence, 1975
Folder 13: Administration - Space - Office, Correspondence, 1975
Folder 14: Administration - Space - Parking, Correspondence, 1975
Folder 15: Individual - Coe, Jo Anne, Correspondence, 1971-1972
Folder 16: Individual - Kats, Bill, Correspondence, 1971
Folder 17: Individual - Kats, Bill, Correspondence, 1971-1972
Folder 18: Internship Applications and Memos, 1971
Folder 19: Records Transmittal Receipts, 1983-1995