Robert J. Dole Senate Papers-Office Administration, 1968-1996 | Robert and Elizabeth Dole Archive and Special Collections

By Robert Lay, Catherine Riggs, Jeremy Denham, Jennifer Kirmer, Alex Rausch

Collection Overview

Title: Robert J. Dole Senate Papers-Office Administration, 1968-1996

ID: 01/004

Primary Creator: Dole, Robert J. (1923-2021)

Extent: 9.5 Linear Feet

Arrangement: Where materials were originally arranged chronologically, this scheme has been preserved. Otherwise, materials are arranged alphabetically.

Languages: English

Scope and Contents of the Materials

The Office Administration collection documents the internal operations of Senator Dole's D.C. office and his state offices. It is composed of routine correspondence, procedural memos, employee forms and personnel records. There is little information about policy or legislative matters, nor do they illuminate anything about Senator Dole, himself. Because many of the files contain personal information about Senator Dole's staff members, several files have been restricted. These are noted later in the finding aid and also on the folders themselves.

Administrative Information

Repository: Robert and Elizabeth Dole Archive and Special Collections

Access Restrictions: Some materials within the Dole Archive are restricted because of their sensitive nature or because they contain personal or confidential information. These records are protected by federal laws such as the Family Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA). Examples of restricted records are personnel files, medical records, financial records, and any materials containing personal information such as addresses and social security numbers. Restricted materials are identified at the box and/or folder level within the finding aid. Questions about these materials may be directed to the Senior Archivist of the Dole Archives.

Use Restrictions: Copyright restrictions apply in different ways to different kinds of materials. Many of the documents and other historical materials in the Archive are in the public domain and may be reproduced and used in any way. Senator Dole has not donated his copyright interest in his papers and other historical materials to the Robert J. Dole Institute of Politics. Permission to publish must be obtained from him or his designee. There are other materials in the library carrying a copyright interest that must be used according to the provisions of Title 17 of the U.S. Code. The Archive issues a warning concerning copyright restrictions to every researcher who requests copies of documents. Although the copyright law is under constant redefinition in the courts, it is ultimately the responsibility of the researcher to properly use copyrighted materials.

Processing Information:

View a full series list of this collection here (PDF will open in a new window): dole_archives_senate_papers_office_administration.pdf

Box and Folder Listing

Browse by Series:

[Series 1: Clippings, 1982-1995],
[Series 2: Office Equipment, 1975-1994],
[Series 3: Office Funds/Budget, 1970-1993],
[Series 4: Office Operations and Procedures, 1971-1995],
[Series 5: Office Personnel Files, 1968-1996],
[Series 6: Office Space, 1982-1984],
[All]

Series 1: Clippings, 1982-1995

This collection contains a small number of news clippings dealing with disability and social security issues. These are arranged under the Clippings series. It is not known who retained these records or why they were not removed to the Press Related Materials collection.

Arrangement: These files are arranged chronologically.

Extent: .5 box

Box 1: 1982-1995

Folder 1: Disability and Social Security, 1982
Folder 2: Disability and Social Security, 1983
Folder 3: Disability and Social Security, 1985
Folder 4: Disability and Social Security, 1988
Folder 5: Disability and Social Security, 1989
Folder 6: Disability and Social Security [1 of 2], 1990
Folder 7: Disability and Social Security [2 of 2], 1990
Folder 8: Disability and Social Security, 1991
Folder 9: Disability and Social Security, 1992
Folder 10: Disability and Social Security, 1993
Folder 11: Disability and Social Security, 1994
Folder 12: Disability and Social Security, 1995
Folder 13: Disability and Social Security, undated

Series 2: Office Equipment, 1975-1994

These files are routine paperwork for procuring, maintaining, and keeping inventory of the office equipment used in the Senator's Washington and state offices.

Arrangement: These files are arranged alphabetically.

Extent: .5 box

Box 1

Folder 14: Administration - Supplies and Equipment Correspondence, June-December, 1975
Folder 15: Excess Copy Charges, 1992-1994
Folder 16: Kansas City Lease Agreement, 1985
Folder 17: Mobile Office, 1983-1985
Folder 18: Parsons, KS - Inventory of Office Equipment, 1985-1986
Folder 19: Topeka Office, 1984-1986
Folder 20: Wichita - Lease Agreement, 1983-1984

Series 3: Office Funds/Budget, 1970-1993

Office Funds/Budget contains the financial records of the Senator's Washington and state offices. It details such concerns as copying fees, office supply budgets, telephone bills, and travel vouchers. Several of these files have been restricted because they contain payroll information.

Arrangement: These files are arranged alphabetically.

Extent: 3.3 boxes

Restriction: Folders 21, 23, 30, and 34 of Box 1 are restricted. Folders 10, 20, and 21-29 and all of Box 4 are restricted.

Box 1

Folder 21: 1990 Financial Disclosure, 1990: RESTRICTED
Folder 22: Administrative and Clerical: Clerk-Hire Account, 1977
Folder 23: Bills to be Paid, 1982-1989: RESTRICTED
Folder 24: Combo Accounts for 1985, 1983-1985
Folder 25: Combo Accounts for 1986, 1986
Folder 26: Congressional Record Mailing List, 1977-1982
Folder 27: Consolidated Office Allowance, 1980-1983
Folder 28: Consolidated Office Allowance, 1975-1984
Folder 29: Consolidated Office Allowance - Statements, 1977-1978
Folder 30: Correspondence Miscellaneous, 1994-1995: RESTRICTED
Folder 31: Dole Foundation Leases [1 of 2], 1991
Folder 32: Dole Foundation Leases [2 of 2], 1991
Folder 33: Farmer's Home Administration, Financial Documents, 1971-1972
Folder 34: Financial Disclosure, 1992: RESTRICTED
Folder 35: General Services Administration (GSA) Account, 1977-1979
Folder 36: Hideaway Office, 1983
Folder 37: Inaugural Tickets, 1980-1981

Box 2

Folder 1: Inaugural Tickets - 1981 Inaugural, 1980
Folder 2: Inaugural Tickets - Inaugural Swearing-In, 1980-1981
Folder 3: Kansas City Office [1 of 2], 1970-1983
Folder 4: Kansas City Office [2 of 2], 1970-1983
Folder 5: Legislative Assistance Account, 1977
Folder 6: Library of Congress, 1976-1983
Folder 7: Mobile Office: Receipts Only [1 of 2], 1978-1983
Folder 8: Mobile Office: Receipts Only [2 of 2], 1978-1983
Folder 9: Office Automation, 1984
Folder 10: Office Depot, 1996: RESTRICTED
Folder 11: Office Expense Account, 1976-1978
Folder 12: Office Expense Account - Dole [1 of 2], 1975-1978
Folder 13: Office Expense Account - Dole [2 of 2], 1975-1978
Folder 14: Office Expense Account - Office Fund Package, 1976
Folder 15: Office Expense Account for 1984, 1984
Folder 16: Office Expense Account for 1985, 1985
Folder 17: Office Expense Account for 1986, 1986
Folder 18: Office Expense Allowance, 1975-1977
Folder 19: Parsons Office, 1975-1984
Folder 20: Payroll: Judiciary Committee, Minority Staff, 1979-1983: RESTRICTED
Folder 21: Payroll: Personnel, General, 1970: RESTRICTED
Folder 22: Payroll: Personnel, General, 1971: RESTRICTED
Folder 23: Payroll: Personnel, General, 1972: RESTRICTED
Folder 24: Payroll: Personnel, General, 1973: RESTRICTED
Folder 25: Payroll: Personnel, General, 1974: RESTRICTED
Folder 26: Payroll: Personnel, General, 1975: RESTRICTED
Folder 27: Payroll: Personnel, General, 1976: RESTRICTED
Folder 28: Payroll: Personnel, General, 1977: RESTRICTED
Folder 29: Payroll Changes, 1977-1979: RESTRICTED
Folder 30: Pittsburg District Office, 1990-1992
Folder 31: Rules Committee: Integration of Computers, 1981-1983
Folder 32: Stationary Account [1 of 2], 1978-1983

Box 3

Folder 1: Stationary Account [2 of 2], 1978-1983
Folder 2: Telephone Bills [1 of 2], 1982
Folder 3: Telephone Bills [2 of 2], 1982
Folder 4: Telephone Bills [1 of 2], 1983
Folder 5: Telephone Bills [2 of 2], 1983
Folder 6: Telephone Bills [1 of 2], 1984
Folder 7: Telephone Bills [2 of 2], 1984
Folder 8: Telephone Bills, 1985
Folder 9: Telephone Bills, 1986
Folder 10: Telephone Bills, 1987
Folder 11: To Be Vouchered, 1991-1993: RESTRICTED
Folder 12: Topeka Office, 1974-1982
Folder 13: Travel Vouchers [1 of 2], 1980-1983: RESTRICTED
Folder 14: Travel Vouchers [2 of 2], 1980-1983: RESTRICTED
Folder 15: Travel Vouchers, Ten Percent, 1990-1994: RESTRICTED
Folder 16: Travel Vouchers, Washington, D.C. (Interdepartmental), 1993: RESTRICTED
Folder 17: Travel Vouchers, Washington, D.C. (Interdepartmental), Staff Members, 1991-1992

Box 4

Folder 1: Travel Vouchers Completed [1 of 3], 1991-1992: RESTRICTED
Folder 2: Travel Vouchers Completed [2 of 3], 1991-1992
Folder 3: Travel Vouchers Completed [3 of 3], 1991-1992: RESTRICTED
Folder 4: Travel Vouchers Completed [1 of 2], 1993: RESTRICTED
Folder 5: Travel Vouchers Completed [2 of 2], 1993: RESTRICTED
Folder 6: Travel Vouchers Completed [1 of 2], 1993-1994: RESTRICTED
Folder 7: Travel Vouchers Completed [2 of 2], 1993-1994: RESTRICTED
Folder 8: Travel Vouchers Completed [1 of 2], 1994: RESTRICTED
Folder 9: Travel Vouchers Completed [2 of 2], 1994: RESTRICTED
Folder 10: Wichita Office, 1978-1984

Series 4: Office Operations and Procedures, 1971-1995

The series contains routine internal correspondence regarding office space, parking, and other day-to-day procedures.

Arrangement: These files are arranged alphabetically.

Extent: .5 box

Box 4

Folder 11: Administration - General, Correspondence, 1975
Folder 12: Administration - Library of Congress, Correspondence, 1975
Folder 13: Administration - Space - Office, Correspondence, 1975
Folder 14: Administration - Space - Parking, Correspondence, 1975
Folder 15: Individual - Coe, Jo Anne, Correspondence, 1971-1972
Folder 16: Individual - Kats, Bill, Correspondence, 1971
Folder 17: Individual - Kats, Bill, Correspondence, 1971-1972
Folder 18: Internship Applications and Memos, 1971
Folder 19: Records Transmittal Receipts, 1983-1995

Series 5: Office Personnel Files, 1968-1996

Boxes 5-22 contain the personnel files of Senator Dole's office. These materials have not been processed and are restricted due to the personal information they contain.

Arrangement: These files are arranged chronologically.

Extent: 18 boxes

Box 5: Personnel Files A-S, 1989-1992: RESTRICTED Materials not processed
Box 6: Intern Files, 1968-1982: RESTRICTED Materials not processed
Box 7: Intern Files, 1979-1981: RESTRICTED Materials not processed
Box 8: Intern Files, 1983: RESTRICTED Materials not processed
Box 9: Intern Files, 1984-1985: RESTRICTED Materials not processed
Box 10: Intern Files, 1986-1987: RESTRICTED Materials not processed
Box 11: Intern Files, 1987-1988: RESTRICTED Materials not processed
Box 12: Intern Files, 1988-1989: RESTRICTED Materials not processed
Box 13: Intern Files, 1989-1991: RESTRICTED Materials not processed
Box 14: Intern Files, 1991: RESTRICTED Materials not processed
Box 15: Intern Files, 1992: RESTRICTED Materials not processed
Box 16: Intern Files, 1992-1993: RESTRICTED Materials not processed
Box 17: Intern Files, 1993-1994: RESTRICTED Materials not processed
Box 18: Intern Files, 1994: RESTRICTED Materials not processed
Box 19: Intern Files, 1995: RESTRICTED Materials not processed
Box 20: Intern Files, 1995-1996: RESTRICTED Materials not processed
Box 21: Personnel Files, Adelman-Zvosec: RESTRICTED Materials not processed
Box 22: Personnel Files, Belden-Wiklund: RESTRICTED Materials not processed

Series 6: Office Space, 1982-1984

This series, composed of one folder, deals with office security procedures.

Arrangement: These files are arranged alphabetically.

Extent: 1 folder

Box 23

Folder 1: Building and Office Security, 1982-1984