Robert J. Dole Senate Papers-Constituent Relations, 1969-1996 | Robert and Elizabeth Dole Archive and Special Collections

By Robert Lay, Catherine Riggs, Hannah Ballard, Jeremy Denham, Jennifer Kirmer, Melissa Morris, Alex Rausch, Margaret White

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Collection Overview

Title: Robert J. Dole Senate Papers-Constituent Relations, 1969-1996

ID: 01/002

Primary Creator: Dole, Robert J. (1923-2021)

Extent: 293.0 Linear Feet

Arrangement: Where materials were originally arranged chronologically, this scheme has been preserved. Otherwise, materials are arranged alphabetically. Because multiple staff members were responsible for tracking constituent correspondence, the Issue Mail sub-series displays three organizational schemes: alphabetical by name, alphabetical by topic, and numerically by a serial number that is referenced in an issue mail index.

Languages: English

Scope and Contents of the Materials

Constituent Relations is a collective term describing those functions of the Senator's office that primarily dealt with the requests of Kansans. This public relations aspect deals with more than just constituent contacts, though. Contacts between the Senator's office and citizens of other states, business leaders, lobbyists, and politicians are also described here. In addition to the 7 series described below, Constituent Relations also contains Senator Dole's casework files. These document the Senator's work on behalf of constituents who have problems with federal agencies. These files have been retained but have not been processed or described in the database. Because of the amount of personal information contained in these records, they are restricted indefinitely. As a unit, the Constituent Relations files illuminate the ways in which the Senator served his constituency and the staff responsible for carrying that workload.

Administrative Information

Repository: Robert and Elizabeth Dole Archive and Special Collections

Access Restrictions: Some materials within the Dole Archive are restricted because of their sensitive nature or because they contain personal or confidential information. These records are protected by federal laws such as the Family Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA). Examples of restricted records are personnel files, medical records, financial records, and any materials containing personal information such as addresses and social security numbers. Restricted materials are identified at the box and/or folder level within the finding aid. Questions about these materials may be directed to the Senior Archivist of the Dole Archives. The casework files in the collection have been retained but are restricted indefinitely. Access may be allowed on a case-by-case basis at the discretion of the Dole Archives and only after a proposal has been reviewed and approved by the University of Kansas Human Subjects Committee.

Use Restrictions: Copyright restrictions apply in different ways to different kinds of materials. Many of the documents and other historical materials in the Archive are in the public domain and may be reproduced and used in any way. Senator Dole has not donated his copyright interest in his papers and other historical materials to the Robert J. Dole Institute of Politics. Permission to publish must be obtained from him or his designee. There are other materials in the library carrying a copyright interest that must be used according to the provisions of Title 17 of the U.S. Code. The Archive issues a warning concerning copyright restrictions to every researcher who requests copies of documents. Although the copyright law is under constant redefinition in the courts, it is ultimately the responsibility of the researcher to properly use copyrighted materials.

Processing Information:

View a full series list of this collection here (PDF will open in a new window): dole_archives_senate_papers_constituent_relations.pdf

Box and Folder Listing

Browse by Series:

[Series 1: Administrative Assistants, 1969-1996],
[Series 2: Form Letters, 1978-1990],
[Series 3: Grants and Projects, 1969-1990],
[Series 4: Issue Mail, 1967-1996],
[Series 5: Military Appointment Files, 1969-1996],
[Series 6: Reference Files, 1969-1995],
[Series 7: Requests for Materials, 1969-1996],
[All]

Series 6: Reference Files, 1969-1995

These files represent quick reference materials kept by the administrative staff. They contain basic information about state government, corporate contacts, and government publications which aided correspondents in answering requests.

Arrangement: These files are arranged alphabetically.

Extent: 3 boxes

Box 330

Folder 1: AgrAbility, 1992-1993
Folder 2: Alabama, February 7 1985 - August 31 1988
Folder 3: Alaska, August 26 1985 - March 30 1988
Folder 4: Arizona, September 23 1982 - May 1 1991
Folder 5: Arkansas, January 19 1982 - September 13 1991
Folder 6: California (1 of 2), January 15 1981 - April 15 1991
Folder 7: California (2 of 2), January 15 1981 - April 15 1991
Folder 8: Colorado, September 19 1983 - July 13 1988
Folder 9: Connecticut, May 23 1983 - March 19 1990
Folder 10: Debate Topic Information Request, March - September 1976
Folder 11: Delaware, May 7 1987 - September 9 1988
Folder 12: Disability Related Publications (1 of 6), 1990-1995
Folder 13: Disability Related Publications (2 of 6), 1990-1995
Folder 14: Disability Related Publications (3 of 6), 1990-1995
Folder 15: Disability Related Publications (4 of 6), 1990-1995
Folder 16: Disability Related Publications (5 of 6), 1990-1995
Folder 17: Disability Related Publications (6 of 6), 1990-1995
Folder 18: District of Columbia, January 25 1984 - December 11 1991
Folder 19: Ethnic Groups, May 14 1984 - February 10 1986
Folder 20: Florida, October 19 1981 - October 16 1991
Folder 21: Foreign Country Contact, May 14 1981 - October 12 1989
Folder 22: Georgia, October 19 1981 - December 22 1987
Folder 23: Hawaii, August 12 1983 - November 18 1991
Folder 24: Health, Education and Welfare (HEW) - Dr. Irmagene N. Holloway Program, 1969

Box 331

Folder 1: Idaho, April 23 1987 - October 17 1990
Folder 2: Illinois, July 30 1981 - October 20 1989
Folder 3: Indiana, February 28 1983 - August 10 1989
Folder 4: Iowa, May 6 1982 - October 21 1989
Folder 5: Kansas, October 12 1986 - October 28 1991
Folder 6: Kansas City Personal Visits, April 27 1983 - November 22 1989
Folder 7: Kansas Coordinating Council on Early Childhood Development Services, August 8 1994 - January 9 1995
Folder 8: Kansas Laws, Disabled, August 17 1992 - September 30 1993
Folder 9: Kansas Rehabilitation Services, April 15 1981
Folder 10: Kentucky, August 28 1984 - September 8 1989
Folder 11: Louisiana, February 15 1984 - September 24 1991
Folder 12: Maine, October 19 1982 - July 24 1989
Folder 13: Maryland, July 6 1984 - September 1 1989
Folder 14: Massachusetts, May 11 1983 - July 26 1991
Folder 15: Michigan, December 21 1982 - November 7 1989
Folder 16: Minnesota, November 1 1982 - March 29 1990
Folder 17: Miscellaneous Personal Visits, March 18 1982 - March 2 1990
Folder 18: Miscellaneous Requests, February 12 1982 - March 14 1983
Folder 19: Mississippi, May 3 1983 - October 27 1988
Folder 20: Missouri, July 27 1983 - June 13 1991
Folder 21: Montana, June 17 1986 - February 25 1988
Folder 22: Nebraska, August 19 1983 - November 17 1989
Folder 23: Nevada, February 23 1982 - April 2 1985
Folder 24: New Hampshire, October 14 1982 - March 29 1990
Folder 25: New Jersey, March 5 1982 - June 11 1991
Folder 26: New Mexico, June 1 1983 - March 19 1988
Folder 27: New York (1 of 2), September 17 1981 - June 12 1991
Folder 28: New York (2 of 2), September 17 1981 - June 12 1991
Folder 29: North Carolina, November 22 1983 - July 18 1988
Folder 30: North Dakota, October 20 1982 - September 14 1988
Folder 31: Ohio, February 28 1983 - December 1 1989
Folder 32: Oklahoma, January 6 1984 - June 7 1990
Folder 33: Oregon, February 12 1987
Folder 34: Overseas, May 26 1987 - November 7 1990
Folder 35: Pennsylvania, March 10 1983 - September 24 1991
Folder 36: Puerto Rico, November 30 1984 - September 22 1987
Folder 37: Rhode Island, May 15 1984
Folder 38: Social Security / Entitlements, June 16 - November 7 1994
Folder 39: South Carolina, April 8 1983 - February 17 1989
Folder 40: South Dakota, August 4 1982 - May 24 1988
Folder 41: Tennessee, July 16 1981 - June 22 1990
Folder 42: Texas, August 1982 - June 13 1991
Folder 43: Topeka Personal Visits, March 24 1982 - January 29 1990
Folder 44: Trips, People to Visit, 1985
Folder 45: Utah, May 18 - 25 1982
Folder 46: Vermont, March 20 1984 - May 14 1987
Folder 47: Virginia, October 7 1981 - April 19 1991
Folder 48: Virgin Islands, May 5 1983
Folder 49: Washington, March 22 1984 - March 27 1989
Folder 50: Wedding Invitations, Gifts, Etc., 1990

Box 332

Folder 1: Wedding Invitations, Gifts, Etc., 1991
Folder 2: Wedding Invitations, Gifts, Etc. (1 of 2), 1994
Folder 3: Wedding Invitations, Gifts, Etc. (2 of 2), 1994
Folder 4: West Virginia, October 1 1987 - June 18 1991
Folder 5: Wichita Personal Visits, February 19 1982 - December 12 1989
Folder 6: Wisconsin, August 15 1983 - September 15 1989
Folder 7: Wyoming, July 27 1983 - September 26 1985