By Robert Lay, Catherine Riggs, Jeremy Denham, Jennifer Kirmer, Alex Rausch
Collection Overview
Title: Robert J. Dole Senate Papers-Office Administration, 1968-1996
ID: 01/004
Creator: Dole, Robert J. (1923-2021)
Extent: 9.5 Linear Feet
Arrangement: Where materials were originally arranged chronologically, this scheme has been preserved. Otherwise, materials are arranged alphabetically.
Languages: English [eng]
Scope and Contents of the Materials
The Office Administration collection documents the internal operations of Senator Dole's D.C. office and his state offices. It is composed of routine correspondence, procedural memos, employee forms and personnel records. There is little information about policy or legislative matters, nor do they illuminate anything about Senator Dole, himself. Because many of the files contain personal information about Senator Dole's staff members, several files have been restricted. These are noted later in the finding aid and also on the folders themselves.
Administrative Information
Access Restrictions:
Some materials within the Dole Archive are restricted because of their sensitive nature or because they contain personal or confidential information. These records are protected by federal laws such as the Family Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA). Examples of restricted records are personnel files, medical records, financial records, and any materials containing personal information such as addresses and social security numbers. Restricted materials are identified at the box and/or folder level within the finding aid. Questions about these materials may be directed to the Senior Archivist of the Dole Archives.
Use Restrictions:
Copyright restrictions apply in different ways to different kinds of materials. Many of the documents and other historical materials in the Archive are in the public domain and may be reproduced and used in any way. Senator Dole has not donated his copyright interest in his papers and other historical materials to the Robert J. Dole Institute of Politics. Permission to publish must be obtained from him or his designee.
There are other materials in the library carrying a copyright interest that must be used according to the provisions of Title 17 of the U.S. Code. The Archive issues a warning concerning copyright restrictions to every researcher who requests copies of documents. Although the copyright law is under constant redefinition in the courts, it is ultimately the responsibility of the researcher to properly use copyrighted materials.
Processing Information:
Box and Folder Listing
- Series 1: Clippings, 1982-1995
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- This collection contains a small number of news clippings dealing with disability and social security issues. These are arranged under the Clippings series. It is not known who retained these records or why they were not removed to the Press Related Materials collection.
- Arrangement: These files are arranged chronologically.
-
Extent: .5 box
- Box 1: 1982-1995
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- Folder 1: Disability and Social Security, 1982
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- Folder 2: Disability and Social Security, 1983
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- Folder 3: Disability and Social Security, 1985
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- Folder 4: Disability and Social Security, 1988
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- Folder 5: Disability and Social Security, 1989
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- Folder 6: Disability and Social Security [1 of 2], 1990
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- Folder 7: Disability and Social Security [2 of 2], 1990
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- Folder 8: Disability and Social Security, 1991
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- Folder 9: Disability and Social Security, 1992
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- Folder 10: Disability and Social Security, 1993
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- Folder 11: Disability and Social Security, 1994
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- Folder 12: Disability and Social Security, 1995
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- Folder 13: Disability and Social Security, undated
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- Series 2: Office Equipment, 1975-1994
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- These files are routine paperwork for procuring, maintaining, and keeping inventory of the office equipment used in the Senator's Washington and state offices.
- Arrangement: These files are arranged alphabetically.
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Extent: .5 box
- Box 1
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- Folder 14: Administration - Supplies and Equipment Correspondence, June-December, 1975
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- Folder 15: Excess Copy Charges, 1992-1994
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- Folder 16: Kansas City Lease Agreement, 1985
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- Folder 17: Mobile Office, 1983-1985
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- Folder 18: Parsons, KS - Inventory of Office Equipment, 1985-1986
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- Folder 19: Topeka Office, 1984-1986
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- Folder 20: Wichita - Lease Agreement, 1983-1984
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- Series 3: Office Funds/Budget, 1970-1993
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- Office Funds/Budget contains the financial records of the Senator's Washington and state offices. It details such concerns as copying fees, office supply budgets, telephone bills, and travel vouchers. Several of these files have been restricted because they contain payroll information.
- Arrangement: These files are arranged alphabetically.
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Extent: 3.3 boxes
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Restriction: Folders 21, 23, 30, and 34 of Box 1 are restricted. Folders 10, 20, and 21-29 and all of Box 4 are restricted.
- Box 1
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- Folder 21: 1990 Financial Disclosure, 1990
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- RESTRICTED
- Folder 22: Administrative and Clerical: Clerk-Hire Account, 1977
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- Folder 23: Bills to be Paid, 1982-1989
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- RESTRICTED
- Folder 24: Combo Accounts for 1985, 1983-1985
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- Folder 25: Combo Accounts for 1986, 1986
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- Folder 26: Congressional Record Mailing List, 1977-1982
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- Folder 27: Consolidated Office Allowance, 1980-1983
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- Folder 28: Consolidated Office Allowance, 1975-1984
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- Folder 29: Consolidated Office Allowance - Statements, 1977-1978
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- Folder 30: Correspondence Miscellaneous, 1994-1995
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- RESTRICTED
- Folder 31: Dole Foundation Leases [1 of 2], 1991
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- Folder 32: Dole Foundation Leases [2 of 2], 1991
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- Folder 33: Farmer's Home Administration, Financial Documents, 1971-1972
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- Folder 34: Financial Disclosure, 1992
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- RESTRICTED
- Folder 35: General Services Administration (GSA) Account, 1977-1979
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- Folder 36: Hideaway Office, 1983
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- Folder 37: Inaugural Tickets, 1980-1981
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- Box 2
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- Folder 1: Inaugural Tickets - 1981 Inaugural, 1980
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- Folder 2: Inaugural Tickets - Inaugural Swearing-In, 1980-1981
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- Folder 3: Kansas City Office [1 of 2], 1970-1983
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- Folder 4: Kansas City Office [2 of 2], 1970-1983
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- Folder 5: Legislative Assistance Account, 1977
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- Folder 6: Library of Congress, 1976-1983
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- Folder 7: Mobile Office: Receipts Only [1 of 2], 1978-1983
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- Folder 8: Mobile Office: Receipts Only [2 of 2], 1978-1983
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- Folder 9: Office Automation, 1984
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- Folder 10: Office Depot, 1996
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- RESTRICTED
- Folder 11: Office Expense Account, 1976-1978
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- Folder 12: Office Expense Account - Dole [1 of 2], 1975-1978
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- Folder 13: Office Expense Account - Dole [2 of 2], 1975-1978
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- Folder 14: Office Expense Account - Office Fund Package, 1976
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- Folder 15: Office Expense Account for 1984, 1984
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- Folder 16: Office Expense Account for 1985, 1985
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- Folder 17: Office Expense Account for 1986, 1986
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- Folder 18: Office Expense Allowance, 1975-1977
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- Folder 19: Parsons Office, 1975-1984
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- Folder 20: Payroll: Judiciary Committee, Minority Staff, 1979-1983
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- RESTRICTED
- Folder 21: Payroll: Personnel, General, 1970
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- RESTRICTED
- Folder 22: Payroll: Personnel, General, 1971
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- RESTRICTED
- Folder 23: Payroll: Personnel, General, 1972
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- RESTRICTED
- Folder 24: Payroll: Personnel, General, 1973
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- RESTRICTED
- Folder 25: Payroll: Personnel, General, 1974
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- RESTRICTED
- Folder 26: Payroll: Personnel, General, 1975
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- RESTRICTED
- Folder 27: Payroll: Personnel, General, 1976
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- RESTRICTED
- Folder 28: Payroll: Personnel, General, 1977
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- RESTRICTED
- Folder 29: Payroll Changes, 1977-1979
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- RESTRICTED
- Folder 30: Pittsburg District Office, 1990-1992
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- Folder 31: Rules Committee: Integration of Computers, 1981-1983
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- Folder 32: Stationary Account [1 of 2], 1978-1983
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- Box 3
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- Folder 1: Stationary Account [2 of 2], 1978-1983
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- Folder 2: Telephone Bills [1 of 2], 1982
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- Folder 3: Telephone Bills [2 of 2], 1982
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- Folder 4: Telephone Bills [1 of 2], 1983
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- Folder 5: Telephone Bills [2 of 2], 1983
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- Folder 6: Telephone Bills [1 of 2], 1984
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- Folder 7: Telephone Bills [2 of 2], 1984
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- Folder 8: Telephone Bills, 1985
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- Folder 9: Telephone Bills, 1986
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- Folder 10: Telephone Bills, 1987
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- Folder 11: To Be Vouchered, 1991-1993
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- RESTRICTED
- Folder 12: Topeka Office, 1974-1982
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- Folder 13: Travel Vouchers [1 of 2], 1980-1983
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- RESTRICTED
- Folder 14: Travel Vouchers [2 of 2], 1980-1983
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- RESTRICTED
- Folder 15: Travel Vouchers, Ten Percent, 1990-1994
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- RESTRICTED
- Folder 16: Travel Vouchers, Washington, D.C. (Interdepartmental), 1993
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- RESTRICTED
- Folder 17: Travel Vouchers, Washington, D.C. (Interdepartmental), Staff Members, 1991-1992
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- Box 4
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- Folder 1: Travel Vouchers Completed [1 of 3], 1991-1992
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- Folder 2: Travel Vouchers Completed [2 of 3], 1991-1992
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- Folder 3: Travel Vouchers Completed [3 of 3], 1991-1992
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- RESTRICTED
- Folder 4: Travel Vouchers Completed [1 of 2], 1993
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- RESTRICTED
- Folder 5: Travel Vouchers Completed [2 of 2], 1993
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- RESTRICTED
- Folder 6: Travel Vouchers Completed [1 of 2], 1993-1994
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- RESTRICTED
- Folder 7: Travel Vouchers Completed [2 of 2], 1993-1994
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- RESTRICTED
- Folder 8: Travel Vouchers Completed [1 of 2], 1994
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- RESTRICTED
- Folder 9: Travel Vouchers Completed [2 of 2], 1994
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- RESTRICTED
- Folder 10: Wichita Office, 1978-1984
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- Series 4: Office Operations and Procedures, 1971-1995
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- The series contains routine internal correspondence regarding office space, parking, and other day-to-day procedures.
- Arrangement: These files are arranged alphabetically.
-
Extent: .5 box
- Box 4
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- Folder 11: Administration - General, Correspondence, 1975
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- Folder 12: Administration - Library of Congress, Correspondence, 1975
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- Folder 13: Administration - Space - Office, Correspondence, 1975
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- Folder 14: Administration - Space - Parking, Correspondence, 1975
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- Folder 15: Individual - Coe, Jo Anne, Correspondence, 1971-1972
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- Folder 16: Individual - Kats, Bill, Correspondence, 1971
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- Folder 17: Individual - Kats, Bill, Correspondence, 1971-1972
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- Folder 18: Internship Applications and Memos, 1971
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- Folder 19: Records Transmittal Receipts, 1983-1995
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- Series 5: Office Personnel Files, 1968-1996
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- Boxes 5-22 contain the personnel files of Senator Dole's office. These materials have not been processed and are restricted due to the personal information they contain.
- Arrangement: These files are arranged chronologically.
-
Extent: 18 boxes
- Box 5: Personnel Files A-S, 1989-1992
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- RESTRICTED
Materials not processed
- Box 6: Intern Files, 1968-1982
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- RESTRICTED
Materials not processed
- Box 7: Intern Files, 1979-1981
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- RESTRICTED
Materials not processed
- Box 8: Intern Files, 1983
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- RESTRICTED
Materials not processed
- Box 9: Intern Files, 1984-1985
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- RESTRICTED
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- Box 10: Intern Files, 1986-1987
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- RESTRICTED
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- Box 11: Intern Files, 1987-1988
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- RESTRICTED
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- Box 12: Intern Files, 1988-1989
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- RESTRICTED
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- Box 13: Intern Files, 1989-1991
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- RESTRICTED
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- Box 14: Intern Files, 1991
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- RESTRICTED
Materials not processed
- Box 15: Intern Files, 1992
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- RESTRICTED
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- Box 16: Intern Files, 1992-1993
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- RESTRICTED
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- Box 17: Intern Files, 1993-1994
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- RESTRICTED
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- Box 18: Intern Files, 1994
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- RESTRICTED
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- Box 19: Intern Files, 1995
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- RESTRICTED
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- Box 20: Intern Files, 1995-1996
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- RESTRICTED
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- Box 21: Personnel Files, Adelman-Zvosec
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- Box 22: Personnel Files, Belden-Wiklund
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- RESTRICTED
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- Series 6: Office Space, 1982-1984
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- This series, composed of one folder, deals with office security procedures.
- Arrangement: These files are arranged alphabetically.
-
Extent: 1 folder
- Box 23
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- Folder 1: Building and Office Security, 1982-1984
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