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Robert J. Dole Senate Papers-Office Administration, 1968-1996

By Robert Lay, Catherine Riggs, Jeremy Denham, Jennifer Kirmer, Alex Rausch

Collection Overview

Title: Robert J. Dole Senate Papers-Office Administration, 1968-1996

ID: 01/004

Creator: Dole, Robert J. (1923-)

Extent: 9.5 Linear Feet

Arrangement: Where materials were originally arranged chronologically, this scheme has been preserved. Otherwise, materials are arranged alphabetically.

Languages: English [eng]

Scope and Contents of the Materials

The Office Administration collection documents the internal operations of Senator Dole's D.C. office and his state offices. It is composed of routine correspondence, procedural memos, employee forms and personnel records. There is little information about policy or legislative matters, nor do they illuminate anything about Senator Dole, himself. Because many of the files contain personal information about Senator Dole's staff members, several files have been restricted. These are noted later in the finding aid and also on the folders themselves.

Administrative Information

Access Restrictions: Some materials within the Dole Archive are restricted because of their sensitive nature or because they contain personal or confidential information. These records are protected by federal laws such as the Family Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA). Examples of restricted records are personnel files, medical records, financial records, and any materials containing personal information such as addresses and social security numbers. Restricted materials are identified at the box and/or folder level within the finding aid. Questions about these materials may be directed to the Senior Archivist of the Dole Archives.

Use Restrictions: Copyright restrictions apply in different ways to different kinds of materials. Many of the documents and other historical materials in the Archive are in the public domain and may be reproduced and used in any way. Senator Dole has not donated his copyright interest in his papers and other historical materials to the Robert J. Dole Institute of Politics. Permission to publish must be obtained from him or his designee. There are other materials in the library carrying a copyright interest that must be used according to the provisions of Title 17 of the U.S. Code. The Archive issues a warning concerning copyright restrictions to every researcher who requests copies of documents. Although the copyright law is under constant redefinition in the courts, it is ultimately the responsibility of the researcher to properly use copyrighted materials.

Processing Information:

View a full series list of this collection here (PDF will open in a new window): dole_archives_senate_papers_office_administration.pdf


Box and Folder Listing

Series 1: Clippings, 1982-1995Add to your cart.
This collection contains a small number of news clippings dealing with disability and social security issues. These are arranged under the Clippings series. It is not known who retained these records or why they were not removed to the Press Related Materials collection.
Arrangement: These files are arranged chronologically.
Extent: .5 box
Box 1: 1982-1995Add to your cart.
Folder 1: Disability and Social Security, 1982Add to your cart.
Folder 2: Disability and Social Security, 1983Add to your cart.
Folder 3: Disability and Socity Security, 1985Add to your cart.
Folder 4: Disability and Social Security, 1988Add to your cart.
Folder 5: Disability and Social Security, 1989Add to your cart.
Folder 6: Disability and Social Security [1 of 2], 1990Add to your cart.
Folder 7: Disability and Social Security [2 of 2], 1990Add to your cart.
Folder 8: Disability and Social Security, 1991Add to your cart.
Folder 9: Disability and Social Security, 1992Add to your cart.
Folder 10: Disability and Social Security, 1993Add to your cart.
Folder 11: Disability and Social Security, 1994Add to your cart.
Folder 12: Disability and Social Security, 1995Add to your cart.
Folder 13: Disability and Social Security, undatedAdd to your cart.
Series 2: Office Equipment, 1975-1994Add to your cart.
These files are routine paperwork for procuring, maintaining, and keeping inventory of the office equipment used in the Senator's Washington and state offices.
Arrangement: These files are arranged alphabetically.
Extent: .5 box
Box 1Add to your cart.
Folder 14: Administration - Supplies and Equipment Correspondence, June-December, 1975Add to your cart.
Folder 15: Excess Copy Charges, 1992-1994Add to your cart.
Folder 16: Kansas City Lease Agreement, 1985Add to your cart.
Folder 17: Mobile Office, 1983-1985Add to your cart.
Folder 18: Parsons, KS - Inventory of Office Equipment, 1985-1986Add to your cart.
Folder 19: Topeka Office, 1984-1986Add to your cart.
Folder 20: Wichita - Lease Agreement, 1983-1984Add to your cart.
Series 3: Office Funds/Budget, 1970-1993Add to your cart.
Office Funds/Budget contains the financial records of the Senator's Washington and state offices. It details such concerns as copying fees, office supply budgets, telephone bills, and travel vouchers. Several of these files have been restricted because they contain payroll information.
Arrangement: These files are arranged alphabetically.
Extent: 3.3 boxes
Restriction: Folders 21, 23, 30, and 34 of Box 1 are restricted. Folders 10, 20, and 21-29 and all of Box 4 are restricted.
Box 1Add to your cart.
Folder 21: 1990 Financial Disclosure, 1990Add to your cart.
RESTRICTED
Folder 22: Administrative and Clerical: Clerk-Hire Account, 1977Add to your cart.
Folder 23: Bills to be Paid, 1982-1989Add to your cart.
RESTRICTED
Folder 24: Combo Accounts for 1985, 1983-1985Add to your cart.
Folder 25: Combo Accounts for 1986, 1986Add to your cart.
Folder 26: Congressional Record Mailing List, 1977-1982Add to your cart.
Folder 27: Consolidated Office Allowance, 1980-1983Add to your cart.
Folder 28: Consolidated Office Allowance, 1975-1984Add to your cart.
Folder 29: Consolidated Office Allowance - Statements, 1977-1978Add to your cart.
Folder 30: Correspondence Miscellaneous, 1994-1995Add to your cart.
RESTRICTED
Folder 31: Dole Foundation Leases [1 of 2], 1991Add to your cart.
Folder 32: Dole Foundation Leases [2 of 2], 1991Add to your cart.
Folder 33: Farmer's Home Administration, Financial Documents, 1971-1972Add to your cart.
Folder 34: Financial Disclosure, 1992Add to your cart.
RESTRICTED
Folder 35: General Services Administration (GSA) Account, 1977-1979Add to your cart.
Folder 36: Hideaway Office, 1983Add to your cart.
Folder 37: Inaugural Tickets, 1980-1981Add to your cart.
Box 2Add to your cart.
Folder 1: Inaugural Tickets - 1981 Inaugural, 1980Add to your cart.
Folder 2: Inaugural Tickets - Inaugural Swearing-In, 1980-1981Add to your cart.
Folder 3: Kansas City Office [1 of 2], 1970-1983Add to your cart.
Folder 4: Kansas City Office [2 of 2], 1970-1983Add to your cart.
Folder 5: Legislative Assistance Account, 1977Add to your cart.
Folder 6: Library of Congress, 1976-1983Add to your cart.
Folder 7: Mobile Office: Receipts Only [1 of 2], 1978-1983Add to your cart.
Folder 8: Mobile Office: Receipts Only [2 of 2], 1978-1983Add to your cart.
Folder 9: Office Automation, 1984Add to your cart.
Folder 10: Office Depot, 1996Add to your cart.
RESTRICTED
Folder 11: Office Expense Account, 1976-1978Add to your cart.
Folder 12: Office Expense Account - Dole [1 of 2], 1975-1978Add to your cart.
Folder 13: Office Expense Account - Dole [2 of 2], 1975-1978Add to your cart.
Folder 14: Office Expense Account - Office Fund Package, 1976Add to your cart.
Folder 15: Office Expense Account for 1984, 1984Add to your cart.
Folder 16: Office Expense Account for 1985, 1985Add to your cart.
Folder 17: Office Expense Account for 1986, 1986Add to your cart.
Folder 18: Office Expense Allowance, 1975-1977Add to your cart.
Folder 19: Parsons Office, 1975-1984Add to your cart.
Folder 20: Payroll: Judiciary Committee, Minority Staff, 1979-1983Add to your cart.
RESTRICTED
Folder 21: Payroll: Personnel, General, 1970Add to your cart.
RESTRICTED
Folder 22: Payroll: Personnel, General, 1971Add to your cart.
RESTRICTED
Folder 23: Payroll: Personnel, General, 1972Add to your cart.
RESTRICTED
Folder 24: Payroll: Personnel, General, 1973Add to your cart.
RESTRICTED
Folder 25: Payroll: Personnel, General, 1974Add to your cart.
RESTRICTED
Folder 26: Payroll: Personnel, General, 1975Add to your cart.
RESTRICTED
Folder 27: Payroll: Personnel, General, 1976Add to your cart.
RESTRICTED
Folder 28: Payroll: Personnel, General, 1977Add to your cart.
RESTRICTED
Folder 29: Payroll Changes, 1977-1979Add to your cart.
RESTRICTED
Folder 30: Pittsburg District Office, 1990-1992Add to your cart.
Folder 31: Rules Committee: Integration of Computers, 1981-1983Add to your cart.
Folder 32: Stationary Account [1 of 2], 1978-1983Add to your cart.
Box 3Add to your cart.
Folder 1: Stationary Account [2 of 2], 1978-1983Add to your cart.
Folder 2: Telephone Bills [1 of 2], 1982Add to your cart.
Folder 3: Telephone Bills [2 of 2], 1982Add to your cart.
Folder 4: Telephone Bills [1 of 2], 1983Add to your cart.
Folder 5: Telephone Bills [2 of 2], 1983Add to your cart.
Folder 6: Telephone Bills [1 of 2], 1984Add to your cart.
Folder 7: Telephone Bills [2 of 2], 1984Add to your cart.
Folder 8: Telephone Bills, 1985Add to your cart.
Folder 9: Telephone Bills, 1986Add to your cart.
Folder 10: Telephone Bills, 1987Add to your cart.
Folder 11: To Be Vouchered, 1991-1993Add to your cart.
RESTRICTED
Folder 12: Topeka Office, 1974-1982Add to your cart.
Folder 13: Travel Vouchers [1 of 2], 1980-1983Add to your cart.
RESTRICTED
Folder 14: Travel Vouchers [2 of 2], 1980-1983Add to your cart.
RESTRICTED
Folder 15: Travel Vouchers, Ten Percent, 1990-1994Add to your cart.
RESTRICTED
Folder 16: Travel Vouchers, Washington, D.C. (Interdepartmental), 1993Add to your cart.
RESTRICTED
Folder 17: Travel Vouchers, Washington, D.C. (Interdepartmental), Staff Members, 1991-1992Add to your cart.
Box 4Add to your cart.
Folder 1: Travel Vouchers Completed [1 of 3], 1991-1992Add to your cart.
RESTRICTED
Folder 2: Travel Vouchers Completed [2 of 3], 1991-1992Add to your cart.
Folder 3: Travel Vouchers Completed [3 of 3], 1991-1992Add to your cart.
RESTRICTED
Folder 4: Travel Vouchers Completed [1 of 2], 1993Add to your cart.
RESTRICTED
Folder 5: Travel Vouchers Completed [2 of 2], 1993Add to your cart.
RESTRICTED
Folder 6: Travel Vouchers Completed [1 of 2], 1993-1994Add to your cart.
RESTRICTED
Folder 7: Travel Vouchers Completed [2 of 2], 1993-1994Add to your cart.
RESTRICTED
Folder 8: Travel Vouchers Completed [1 of 2], 1994Add to your cart.
RESTRICTED
Folder 9: Travel Vouchers Completed [2 of 2], 1994Add to your cart.
RESTRICTED
Folder 10: Wichita Office, 1978-1984Add to your cart.
Series 4: Office Operations and Procedures, 1971-1995Add to your cart.
The series contains routine internal correspondence regarding office space, parking, and other day-to-day procedures.
Arrangement: These files are arranged alphabetically.
Extent: .5 box
Box 4Add to your cart.
Folder 11: Administration - General, Correspondence, 1975Add to your cart.
Folder 12: Administration - Library of Congress, Correspondence, 1975Add to your cart.
Folder 13: Administration - Space - Office, Correspondence, 1975Add to your cart.
Folder 14: Administration - Space - Parking, Correspondence, 1975Add to your cart.
Folder 15: Individual - Coe, Jo Anne, Correspondence, 1971-1972Add to your cart.
Folder 16: Individual - Kats, Bill, Correspondence, 1971Add to your cart.
Folder 17: Individual - Kats, Bill, Correspondence, 1971-1972Add to your cart.
Folder 18: Internship Applications and Memos, 1971Add to your cart.
Folder 19: Records Transmittal Receipts, 1983-1995Add to your cart.
Series 5: Office Personnel Files, 1968-1996Add to your cart.
Boxes 5-22 contain the personnel files of Senator Dole's office. These materials have not been processed and are restricted due to the personal information they contain.
Arrangement: These files are arranged chronologically.
Extent: 18 boxes
Box 5: Personnel Files A-S, 1989-1992Add to your cart.
RESTRICTED Materials not processed
Box 6: Intern Files, 1968-1982Add to your cart.
RESTRICTED Materials not processed
Box 7: Intern Files, 1979-1981Add to your cart.
RESTRICTED Materials not processed
Box 8: Intern Files, 1983Add to your cart.
RESTRICTED Materials not processed
Box 9: Intern Files, 1984-1985Add to your cart.
RESTRICTED Materials not processed
Box 10: Intern Files, 1986-1987Add to your cart.
RESTRICTED Materials not processed
Box 11: Intern Files, 1987-1988Add to your cart.
RESTRICTED Materials not processed
Box 12: Intern Files, 1988-1989Add to your cart.
RESTRICTED Materials not processed
Box 13: Intern Files, 1989-1991Add to your cart.
RESTRICTED Materials not processed
Box 14: Intern Files, 1991Add to your cart.
RESTRICTED Materials not processed
Box 15: Intern Files, 1992Add to your cart.
RESTRICTED Materials not processed
Box 16: Intern Files, 1992-1993Add to your cart.
RESTRICTED Materials not processed
Box 17: Intern Files, 1993-1994Add to your cart.
RESTRICTED Materials not processed
Box 18: Intern Files, 1994Add to your cart.
RESTRICTED Materials not processed
Box 19: Intern Files, 1995Add to your cart.
RESTRICTED Materials not processed
Box 20: Intern Files, 1995-1996Add to your cart.
RESTRICTED Materials not processed
Box 21: Personnel Files, Adelman-ZvosecAdd to your cart.
RESTRICTED Materials not processed
Box 22: Personnel Files, Belden-WiklundAdd to your cart.
RESTRICTED Materials not processed
Series 6: Office Space, 1982-1984Add to your cart.
This series, composed of one folder, deals with office security procedures.
Arrangement: These files are arranged alphabetically.
Extent: 1 folder
Box 23Add to your cart.
Folder 1: Building and Office Security, 1982-1984Add to your cart.