Brief Description: The Elizabeth Hanford Dole Senate Papers cover Dole’s tenure representing North Carolina in the U.S. Senate from January 3, 2003, to January 3, 2009. As the collection covers both senatorial campaigns and the continued press coverage of her achievements, the primary dates of the collection range from 1999 to 2011. The collection contains correspondence, briefing books, speeches, legislative documents, press clippings, and other relevant documents.

The papers cover numerous issues ranging from legislation in North Carolina to international cooperation and conflict. Some prevalent topics include Senator Dole’s campaign to eradicate hunger in the United States and abroad, legislation to recognize North Carolina’s Lumbee Native American tribe, and contending with the Global War on Terror. In addition to these topics, the papers include her time as Chair of the National Republican Senatorial Committee, a position that guided the Republican Senate campaigns throughout the United States.

Record Series Number: 01/042

Created by: Dole, Elizabeth Hanford

Volume: 49.0 Linear Feet

Arrangement: Large parts of the Elizabeth Hanford Dole Senate Papers arrived with existing organization and this order was preserved and recreated whenever possible. Original folder titles were preserved with some additions like writing out acronyms, providing dates and date ranges. When necessary, pre-existing folder titles were extended to add context or clarify the materials within. When pre-existing organization was not found, materials were arranged to match pre-existing arrangements or best practices found within Managing Congressional Collections, 2008.

The Elizabeth Hanford Dole Senate Papers are arranged into five series: Constituent Relations, Legislative Relations, Office Management, Personal/Political Files, and Press. Sub-series vary within each series based on original order and the medium of materials. Series and sub-series have descriptions and further organization is clarified in notes when sub-series deviate from chronological or alphabetical order to better serve researchers or to follow original order.

When appropriate, prefixes have been applied to materials to further arrange materials within their Sub-Series. For example, materials related to Senator Dole’s two Senate campaigns use “Dole for Senate 2002” and “Dole for Senate 2008” respectively.

Congressional Records refer to any materials produced for or by Congressional Record releases such as a statement, voting records, bill language, etc.

Materials related to Senator Dole’s time as the National Republican Senatorial Committee Chair have been placed under the Caucus/Political Party Records sub-series of the Personal/Political Files Series.

Signed Letters have been organized in the Senator’s Correspondence Sub-series chronologically to retain original order.

Access Restrictions: Some materials within the Dole Archive are restricted because of their sensitive nature or because they contain personal or confidential information. These records are protected by federal laws such as the Family Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA). Examples of restricted records are personnel files, medical records, financial records, and any materials containing personal information such as addresses and social security numbers. Restricted materials are identified at the box and/or folder level within the finding aid. Questions about these materials may be directed to the Senior Archivist of the Dole Archives.

Subject Index

Languages of Materials

Rights/Use Restrictions: Copyright restrictions apply in different ways to different kinds of materials. Many of the documents and other historical materials in the Archive are in the public domain and may be reproduced and used in any way. Senator Dole has not donated her copyright interest in her papers and other historical materials to the Robert J. Dole Institute of Politics. Permission to publish must be obtained from her, or her designee. There are other materials in the library carrying a copyright interest that must be used according to the provisions of Title 17 of the U.S. Code. The Archive issues a warning concerning copyright restrictions to every researcher who requests copies of documents. Although the copyright law is under constant redefinition in the courts, it is ultimately the responsibility of the researcher to properly use copyrighted materials.